About Tokyo Tech

Request for Disclosure of Information - General

Overview of the Information Disclosure System

The Act on Access to Information Held by Independent Administrative Agencies stipulates that anybody has the right to request the disclosure of corporation-related documents owned by the university.

<Related University Rules and Regulations>

Documents for Which Disclosure Can Be Requested

Documents, images and magnetic recordings owned by the university that were created or acquired as part of the duties of the university's executives and administrative staff, and documents used by the university's executives and administrative staff for organizational purposes. However, this excludes books, etc., that are available on the open market, and historical documentation, etc., that is administered in special ways to enable them to be available to the general public in the university library, etc.

Disclosure Request Liaison

<Address>

Administration Bureau Bldg. 1, 3 Fl, 2-12-1, Ookayama, Meguro-ku, Tokyo 152-8550General Affairs Division, General Affairs Department, Tokyo Institute of Technology
Tel: 03-5734-2033, Fax: 03-5734-3649

<Hours>

08:30 to 12:15 and 13:15 to 17:15 on weekdays

Method of Requesting Disclosure

Required details to be entered in the Request for Corporate Documentation Disclosure(PDFPDF(26.7KB) ・WORD (Japanese)word(84.6KB))the disclosure request handling fee (\300 per corporate document) to be paid into a bank account specified by the university, and a copy of the details as to how the documents will be used to be attached to the information disclosure request and mailed or otherwise submitted to the General Affairs Division of the General Affairs Department.

Requests will not be accepted by telephone or other oral request.

Deciding For or Against Disclosure

With the exception of corporate documents containing personal information that cannot be disclosed for which disclosure requests are received, the decision on whether to disclose the document will be made within 30 days of receiving the request, as a basic principle, and the applicant will be notified of this decision in writing. (However, note that the period required for making the decision may be extended if valid reasons exist.)

Examples of information that cannot be disclosed:

  • Information that identifies specific individuals
  • Information that hinders the lawful interests of the corporation
  • Information related to deliberations and investigations, etc.

Disclosure Implementation

The disclosure of corporate documents will be implemented via either open perusal or the provision of copies. Applicants who have been notified of the decision to disclose the requested information are to state the style of disclosure they prefer using the Application for Disclosure Method form sent together with the decision notification, and to submit this within 30 days of receiving the notification.

Disclosure Implementation Handling Fee

Disclosure implementation handling fees are incurred when information is disclosed.
The disclosure implementation handling fee will be calculated using predetermined calculation methods, and will be free if the total is less than the sum of \300 (disclosure request handling fee).

The disclosure implementation handling fee is to be paid into a bank account specified by the university, and a copy of the details as to how the documents will be used is to be attached to the Application for Disclosure Method form and mailed or submitted to the General Affairs Division of the General Affairs Department on the day of information disclosure.

  • Perusal: ¥100 for every 100 pages
  • Copies: ¥10 per page (¥20 for color copies)

When copies of documents are to be mailed, the cost of mailing (postage stamps) must be paid in addition to the disclosure implementation handling fee.

Claims for Re-examination

In the event of a decision not to disclose information or to disclose only partial information being deemed unsatisfactory, the applicant may submit a claim for re-examination to the university within 60 days of the day following the issuance of the decision notification.

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