List of forms for current students

When and where to submit forms (for undergraduate students)

PDFForms are available in PDF format. Click on each title for the link.

Ookayama Student DivisionSuzukakedai Student Division

Title
Occasion
Where to submit
When to submit
Form number
Remarks
If you intend to take a leave of absence


Undergraduate Group

One month prior to your intended leave of absence
1
First obtain approval from the chair of your department or your academic supervisor. Then submit this form along with relevant documents proving your personal circumstances.


Student Group

If you intend to re-enroll


Undergraduate Group

One month prior to your re-enrollment
2
First obtain approval from the chair of your department or your academic supervisor and then submit this form. In case of a leave of absence due to medical reasons, attach a medical certificate, preferably completed by an in-house medical doctor at Tokyo Tech.


Student Group

If you intend to withdraw


Undergraduate Group

One month prior to your intended withdrawal
3
First obtain approval from the chair of your department or your academic supervisor, then submit this form. Return your "student ID card" at the time of the submission.


Student Group

If you need to be absent for a long period of time


Undergraduate Group

Immediately after the circumstances causing the absence occurred
4
Submit this form if you are likely to be absent for two weeks or longer but less than two months.


Student Group

Request to add subjects
When you request to add subjects for registration


Undergraduate Group

Prepare the form through our web services for students and faculty.


Student Group

Request to cancel subjects
When you request to cancel subjects which you have already registered


Undergraduate Group

Prepare the form through our web services for students and faculty.


Student Group

When you apply for a research theme of your thesis


Undergraduate Group

Within a specified period in April or October
Please note that forms vary depending on the year of admission.


Student Group

If you request to change your academic supervisors


Undergraduate Group


Student Group

If you intend to study abroad


Undergraduate Group

Two months prior to your study abroad


Student Group

When you completed your study abroad


Undergraduate Group

Immediately after completing your study abroad


Student Group

When and where to submit forms (for graduate students)

PDFForms are available in PDF format. Click on each title for the link.

Ookayama Student DivisionSuzukakedai Student Division

Title
Occasion
Where to submit
When to submit
Form number
Remarks
If you request to change your academic supervisors


Graduate Group

1


Student Group

Change of program / academic year / semester form
If you intend to change your program, academic year or semester


Graduate Group

Within the period of subjects registration in each semester
2
Prepare the form through our web services for students and faculty.


Student Group

Request to add subjects
When you request to add subjects for registration


Graduate Group

3
Prepare the form through our web services for students and faculty.


Student Group

Request to cancel subjects
When you request to cancel subjects which you have already registered


Graduate Group

4
Prepare the form through our web services for students and faculty.


Student Group

Request for extension of enrollment term (Japanese)
If you request to extend the term of your enrollment


Graduate Group

5


Student Group

Request for approval of subjects as in graduate major


Graduate Group

Within the period of subjects registration in each semester
6
Prepare the form through our web services for students and faculty.


Student Group

Request for approval of credits for master's degree


Graduate Group

Prior to the end of your intended course in the relevant semester
7
Prepare the form through our web services for students and faculty.


Student Group

Request for approval of subjects as in graduate curriculum


Graduate Group

Within the period of subjects registration in each semester
8
Prepare the form through our web services for students and faculty.


Student Group

If you intend to take a leave of absence


Graduate Group

One month prior to your intended leave of absence
9
Attach relevant documents which prove your personal circumstances.


Student Group

If you intend to re-enroll


Graduate Group

One month prior to your re-enrollment
10
In case of a leave of absence for medical reasons, attach a medical certificate, preferably completed by our in-house medical doctor at Tokyo Tech.


Student Group

If you need to be absent for a long period of time


Graduate Group

Immediately after the circumstances causing the absence occurred
11
Submit this form if you are likely to be absent for two weeks or longer but less than two months.


Student Group

If you intend to withdraw


Graduate Group

One month prior to your intended withdrawal
12
Return your "student ID card" at the time of submission of this form.


Student Group

Request for approval of graduate minor


Graduate Group

Within the period of subjects registration in each semester
13
Prepare the form through our web services for students and faculty.


Student Group

If you intend to study abroad


Graduate Group

Two months prior to your study abroad


Student Group

When you completed your study abroad


Graduate Group

Immediately after completing your study abroad


Student Group

When and where to submit forms (for undergraduate and graduate students)

PDFForms are available in PDF format. Click on each title for the link.

Ookayama Student DivisionSuzukakedai Student Division

Title
Occasion
Where to submit
When to submit
Form number
Remarks
When your registered domicile is changed


Undergraduate Group / Graduate Group

Immediately after the change
5


Student Group

When you change your family (given) name


Undergraduate Group / Graduate Group

Immediately after the change of your family (given) name
6
Attach an extract copy of family register.


Student Group

If you have lost your student ID cardIf you have extended the term of your enrollment (including the extension due to a leave of absence)


Undergraduate Group / Graduate Group

Immediately after losing your student ID cardImmediately after submitting your request for extension of enrollment term


Student Group

When you request to use a lecture room


Specialist personnel such as Registrar

Three days prior to your intended use if you belong to Tokyo Tech and intend to use the room for an Institute-related purpose
If you don't belong to Tokyo Tech, submit this request from three months to three weeks prior to the date of lease.


Student Group

When your guarantor or the address or telephone number of your guarantor is changed


Undergraduate Group / Graduate Group

Immediately after the change


Student Group

Change of address form / Change of contact person form
When your current address, contact person or the address of your contact person is changed


Undergraduate Group / Graduate Group

Immediately after the change
Register or change the information through our web services for students and faculty.


Student Group

Change of commuting route form
When your commuting route is changed


Specialist personnel such as Registrar

Immediately after the change


Student Group