Notification regarding overseas travel


Published: July 25, 2016

Tokyo Institute of Technology continues to issue safety alerts regarding overseas travel. As student travel overseas is expected to increase during the summer vacation period, Tokyo Tech asks students planning overseas travel to review once again the safety information below to ensure safety when travelling.


1.     Know the location and emergency phone numbers of your home country's nearest embassy or consulate in the country or region you will be travelling.


2.   Carry contact information for your academic supervisor or the relevant Tokyo Tech program office while abroad, and also provide the following information to your supervisor or the relevant program office.

    ・ Your travel schedule

    ・ Your contact information overseas

    ・ Your emergency contact information (such as your parent or family)

3.    If contacted by Tokyo Tech to confirm your safety, please respond immediately.


The chart below indicates the guidelines set by Tokyo Institute of Technology in relation to the "travel advice and warnings" published on the Ministry of Foreign Affairs' (MOFA) Overseas Safety website. For detailed information in Japanese, please see and for the general explanation of the recommendations in English, refer to .



MOFA's recommendations

Tokyo Tech's guidelines


Exercise caution.                      
Go ahead with the trip, but be cautious.


Avoid non-essential travel.
In principle, cancel or postpone your trip.


Avoid all travel.
Cancel your trip. If overseas, return to Japan.


Evacuate and avoid all travel.
Cancel your trip.
If overseas, return to Japan immediately.

Note: The four levels indicated in the "travel advice and warnings" have been revised as of September 1, 2015.


Check list for those planning overseas travel


* Submit necessary documents in advance of your travel.

- Business travel: Submit the necessary documents to the administrative office of your research group

-Study abroad: Submit the "Request to Study Abroad" to the Student Division on your campus (Ookayama or Suzukakedai)


* Check the most recent overseas travel safety information published on the Ministry of Foreign Affairs' (MOFA) Overseas Safety website, and take special note of the safety alerts regarding threats of terrorism or violence. (Japanese language only)


The websites of foreign embassies and consulates overseas, particularly those of European countries and the US, also provide relevant safety information.


* Leave your overseas contact information and travel schedule with family and friends and check in with them regularly during your trip.


* Make note in advance of emergency phone numbers for your country's embassy or consulate in the country where you will be travelling.


* Enroll in overseas travel insurance.


* Confirm what immunizations or vaccinations are necessary for travel to your destination, and make sure to schedule them well in advance. The following sites provide information in Japanese only.

・Quarantine Information Office, Ministry of Health, Labour and Welfare, Japan

・Travel Clinic, Disease Control & Prevention Center, Japan


Reference materials

* Procedures for study abroad (Japanese language only; contact the International Student Exchange Division for detailed information in English. )



* Tokyo Tech International Office

Information for Your SafetyPDF



For further information, contact:

●For matters regarding school affairs, contact the Student Division at the Ookayama or Suzukakedai campuses

●For matters regarding study abroad, contact the relevant program office.

●For other matters, contact the Student Exchange Group, International Student Exchange Division


Tel: 03-5734-7645 

Update : July 25, 2016