Student services offices reopen for in-person visits

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Published: August 5, 2020

Prior to Tokyo Tech’s transition to Alert Level 2+ on Monday, August 17, student services offices will reopen for in-person visits and telephone enquiries on August 11 (the first day of classes scheduled for the summer period).
In light of the ongoing spread of coronavirus, we have set out preventive measures to minimize the risk of transmission among students, faculty, and staff. Please read the information below before coming to the offices and take adequate safety precautions.

  • The following offices will reopen on Tuesday, August 11, 2020.
    Student Division on Ookayama and Suzukakedai Campuses
    Student Support Division on Ookayama and Suzukakedai Campuses
    International Student Exchange Division on Ookayama Campus
    Admissions Division on Ookayama Campus
    Study Abroad Information Center on Ookayama Campus
    Note: The offices are closed on Saturdays, Sundays, national holidays, and during the summer closure from August 13 to 14, 2020.
  • Office hours will differ depending on services.
    1.
    Student Division, Student Support Division, and International Student Exchange Division
    Open from 8:30 to 17:15
    Note:
    -
    The office hours of the Student Division and Student Support Division were originally planned to be extended to 17:30 from April due to the increase in class duration to 100 minutes. As part of preventive measures against the coronavirus, however, the extension of office hours is suspended for the time being (i.e., they remain the same as in AY 2019).
    -
    Phone calls should be made during office hours.
    2.
    Admissions Division
    Open from 9:00 to 17:15
    Note: Phone calls should be made during office hours (excluding lunchtime from 12:15 to 13:15).
    3.
    Study Abroad Information Center
    Open from 9:00 to 17:00
  • If you are unable to visit or call the office during the stated hours, please get in touch by email.
  • The following measures will be put in place:
    -
    We ask students and visitors wear a face mask and sanitize their hands when entering offices.
    -
    We will limit the number of individuals allowed in the office at the same time to ensure physical distancing. You may be asked to wait outside the office whenever necessary. It is advisable to visit the office when you have sufficient time.
    -
    We encourage the use of email or telephone to communicate with the office to the extent possible. (Remember to include your name and student ID no. in your email message.)
    List of contact addresses:
    https://www.titech.ac.jp/english/enrolled/certificates/submitting/offices.html
  • Other information
    -
    Students can receive diplomas, certificates, bicycle and motorbike registration stickers, etc. directly at the relevant offices on and after August 11.
    -
    Information regarding automated certificate issuance machines is available at:
    https://www.titech.ac.jp/english/enrolled/certificates/automatic.html

Please do not hesitate to consult Student Life Coaches or the Student Guidance Room with any questions or concerns you may have. Faculty and staff are ready to support students as they navigate through this challenging time.
Relevant link: https://www.titech.ac.jp/english/enrolled/counseling/

Contact information:
Student Division, Student Services Department
Email: kyo.som@jim.titech.ac.jp

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