Special Measures Regarding Leave of Absence Granted for Students Remaining outside of Japan Due to COVID-19 (from the AY 2020 fall semester onwards)


In light of the ongoing spread of coronavirus, Tokyo Tech has decided to continue taking special measures regarding leaves of absence for the AY 2020 fall semester onwards.
Under certain circumstances, a leave of absence may be granted to students who are unable to come to/return to Japan due to COVID-19. If you wish to request a leave of absence, you will first need to undertake an online interview with your academic supervisor/advisor. Then prepare “Request for Leave of Absence” and “Reason for Leave of Absence (Disrupted Travel to Japan Due to COVID-19)” forms. Those forms must be submitted on your behalf by your academic supervisor/advisor to the Student Division within three months after the first day of each semester.
(On September 4, relevant information was sent to the following members: Department Chairs, Chairs of First-Year Studies, Heads of Academic Groups, Heads of Graduate Studies, and Chairs of Professional Master’s Degree Programs.)

Relevant link: https://www.titech.ac.jp/english/enrolled/news/2020/047215.html


1. Eligible students

Bachelor’s degree, master’s degree, doctoral degree, or professional master’s degree students who are either of the following, regardless of whether or not they are currently taking a leave of absence:

(1) Newly admitted international students who are unable to come to Japan, and whose actual arrival is expected to be significantly delayed

(2) Students who are unable to return to Japan from studying abroad or from their home country, etc., and whose actual arrival in Japan is expected to be significantly delayed


2. Rules

・The leave of absence will be granted retroactively starting from the first day of each semester, as long as the request is received within three months after the first day (i.e., the deadline will be June 30 for spring semesters and December 28 for fall semesters).

・A leave of absence due to the special measures can be granted for up to one year. If a student was granted a leave of absence in accordance with the special measures published on June 17 (see the link below), their absence period must be counted toward the one-year limit. As such, the absence period that they can request for the fall semester onwards may not exceed the remaining balance. Note that the absence period permitted due to the special measures will not be counted as part of the maximum absence period stipulated in Institute regulations concerning leave of absence.

Relevant link: https://www.titech.ac.jp/english/enrolled/news/2020/047215.html


3. Important points to note

・During a leave of absence subject to special measures, students are not permitted to attend classes (or receive research supervision). If the leave is granted retroactively, previous attendance will be disregarded.

・Those who are currently in Japan are not eligible.

・Japanese Government (MEXT) Scholarship students must obtain MEXT’s approval to take a leave of absence (study and research activities may be suspended if you are staying outside of Japan) and to have the scholarship deferred during the leave. The relevant administration procedure is handled by the Campus Life Support Group. If you are considering a leave of absence due to the special measures, be sure to first consult your academic supervisor who will contact the Campus Life Support Group on your behalf, or directly contact the Group by email at [gak.sei@jim.titech.ac.jp] if you are not assigned an academic supervisor. If you proceed to request a leave of absence due to the special measures without informing the Campus Life Support Group, and thus without prior approval by MEXT, scholarship deferment will not be permitted. MEXT Scholarship students falling under (2) of 1. Eligible students considering a leave of absence must directly or indirectly contact the Campus Life Support Group by the end of September.


Contact information for inquiries:

Undergraduate Services Group, Student Division: kyo.gak@jim.titech.ac.jp

Graduate Services Group, Student Division: kyo.dai@jim.titech.ac.jp