Certificates (Degree)

Certificates (for Alumni and Students That Have Completed Their Studies)

Issuance of Certificates During New-Year/Year-End Holidays

Certificates for applications accepted until Monday, December 19, 2022 will be issued before the holidays. For applications after this date, certificates will be issued starting on Thursday, January 5, 2023.

To prevent the spread of novel coronavirus, please apply and receive certificates by postal mail.
*It takes more days (about two weeks) to issue certificates.
*Due to the delay and suspension of international mail services, certificates may not be delivered.
*Certificates are not issued over the counter for the time being.
If a change to the above dates becomes necessary, it will be announced on the web page.
Your cooperation and understanding is greatly appreciated.

Alumni and Students Who Completed Their Studies and Are Applying for Graduation Certificates

1. Graduates, students who completed their studies, and students who have withdrawn from Ookayama Campus

Student Service Department Student Division, General Administration Group
TEL： 03-5734-3006
FAX： 03-5734-3758
W8-101, West 8(E) Building 2nd Floor,
2-12-1 Ookayama, Meguro-ku, Tokyo, 152-8550
*Please write “Certificate application form enclosed” on an envelop when mailing.

2. Graduates, students that have completed their studies, and students that have withdrawn from Suzukakedai (formerly Nagatsuda) Campus

Student Services is Department, Student Division, Suzukakedai Student Group
TEL： 045-924-5939
FAX： 045-924-5972
J1-1, 1F J1,
4259 Nagatsuta-cho, Midori-ku, Yokohama-shi, Kanagawa, 226-8503

Applications are not accepted by telephone or e-mail, etc.

Types of Certificates

1.: Graduation (completion) certificate (including degree certificate)
2.: Transcript (including number of credits)
3.: Others (certificate of withdrawal, certificate of English language attendance, etc.)

Points to Note

1.: Certificates are issued free of charge.
2.: Only the required number of certificates can be issued.
3.: Certificates are issued in the name you have used during your enrollment as a student. If you have changed your name, please provide the evidence of your name change by yourself (upon confirming with the place you will submit the certificate to).
4.: Certificates are issued in only English or Japanese.

Application Method

1. Applying in Person　＜Currently NOT available＞

・ As a general rule, you, the alumni must apply in person. Prepare to show your identification (such as a driver's license, health insurance card, or passport) when you apply. Applications can be lodged at either the Ookayama or Suzukakedai Campus.
・ When you apply through a proxy on your behalf, the proxy must provide a Proxy Authentication letter and their own identification.
・ If you wish to receive the certificate by post, provide a "stamped self-addressed envelope" for sending the certificate. (The envelope shall show the name and address of the recipient, and have a postal stamp in the amount mentioned below.)
・ If you wish to receive the certificate in person, bring your identification with you again (and the Proxy Authentication letter when applying by proxy).

Applications can also be lodged by faxing the application form (only by the graduate themselves), but if you wish to receive the certificate by post, make sure to include a copy of your identification when sending your stamped self-addressed envelope.

Reception Hours：
9:00 to 17:00 (excluding weekends, public holidays and New Year holidays)

2. Applying by Post
Send the followings to one of the campus offices in charge (1. Ookayama or 2. Suzukakedai.)

A. Application form Certificate Application Form (for Graduates and Students That Have Completed Their Studies)(75KB)
B. A copy of your identification (such as a driver's license, health insurance card, or passport). If you apply through a proxy on your behalf, the proxy must provide a Proxy Authentication letter and their own identification.
C.Return envelope
A self-addressed Nagagata 3 (23.5 cm x 12 cm) standard-sized envelope with a stamp pasted. When applying for multiple copies of the certificate, please use a large (non-standard size) envelope.

When you apply from overseas, please arrange the C.O.D. (Collect on delivery) payment services of logistics carriers such as DHL or FedEx by yourself.

Postal fee estimate in Japan:
Up to two certificates: 94 yen regular postal stamp (for standard size envelope)
Up to four certificates: 140 yen regular postal stamp (for standard size envelope)
For four and over four certificates: Amount of stamps that corresponds to the size (for non-standard size envelopes).
If you are in a hurry, please also attach an additional express stamp (260 yen).

Time Required to Issue Certificates

Certificates cannot be issued on the day of application.

The number of days required for issuance is indicated below. Times may be longer depending on the seasons.

1.: Graduation/completion certificate: 7 days (excluding weekends and national holidays, etc.)
2.: Transcript in Japanese: 7 days (excluding weekends and national holidays, etc.)
3.: Transcript in English: Approximately 7 days

*Since from March to May is a busy period, issuance of certificates may take longer than usual. We request you to apply as early as possible.

Learn more about the Application for Certificates for Research Students here.

Contact

General Administration Group, Student Division

Email stu.reg@jim.titech.ac.jp

Contact

Suzukakedai Student Group, Student Division

Email suz.kyo@jim.titech.ac.jp