Necessary Preparations for Those Coming to Japan as IGP Students(Privately Funded)

March 4, 2024 updated

Congratulations on your admission to the Institute of Science Tokyo International Graduate Program. Outlined below are the conditions for enrollment. Please read them thoroughly as they contain important information regarding the necessary procedures for entering Institute of Science Tokyo.

Please complete the “Pledge” form to accept our offer of admission, or the “Notice to Decline Admission Offer” to decline the offer of admission, and submit it to us at ryugakusei@jim.titech.ac.jp as an email attachment no later than the deadline designated by each program.

Please note that you must submit the pledge until you submit a COE application form to Institute of Science Tokyo.

Privately funded students are required to pay the enrollment fee and annual tuition.

Payment of the enrollment fee must be made via bank transfer and received by Institute of Science Tokyo before the enrollment procedure date. Tuition payment should be made after your enrollment is approved.

For enrollment fee and tuition fee, please follow the instructions described in "Enrollment Procedure Guide".
※Estimated shipping date of "Enrollment Procedure Guide" is; early September for fall intake (both master/doctoral programs), late January for master's program spring intake, and early March for doctoral program spring intake.

International students newly enrolling at Institute of Science Tokyo need to obtain and enter Japan with a "Student Visa," which can be acquired by submitting a Certificate of Eligibility (COE) issued by the Immigration Services Agency of Japan to the Japanese embassy/consulate in the student’s home country.

For procedures and required documents for COE application, please refer to the "Visa & Immigration" section of the Institute of Science Tokyo website and submit the required documents to the address as specified. Inquiries concerning COE application should be sent to the email address provided in the "Visa & Immigration" section.

Those with residence cards are not required to apply for a COE. However, for those who need to change their status or period of stay, please refer to the "Visa & Immigration" section.

If there are no issues upon review of your COE application documents, Institute of Science Tokyo will submit them to the Immigration Services Agency on your behalf promptly after your admittance is announced. Although no deadline is set, it is strongly advised that your COE documents be sent to us by early June 2024, as the procedure will be operated on a first-come, first-served basis. For documents submitted in Mid June 2024 or later, processing may be delayed.

There may be cases where the COE application is not accepted by the Immigration Services Agency of Japan. Those without a COE will not be permitted to enter Japan and must withdraw from enrollment at Institute of Science Tokyo if the enrollment procedure has already been completed. Please also note that enrollment and tuition fees, once paid, will not be refunded under any circumstances. However, Institute of Science Tokyo has a system for postponing the payment of these fees.

For the latest notice from Institute of Science Tokyo involving International Students, please refer to the Institute of Science Tokyo website.

You are required to complete enrollment procedures by the designated deadline. For more information, Student Division will contact you via email.

If you did not submit the following certificates (in English, original or certified copies) when you applied for the International Graduate Program, you are required to submit them as part of the enrollment procedures. It is highly recommended that you prepare these documents in advance.

Information on dormitories and other accommodation can be found at "Dormitories and Housing.”

When intending to move into a dormitory, please check the policies of the Japanese government and your home country and take measures to prevent the spread of coronavirus infection.
* Institute of Science Tokyo dormitories cannot be used for self-isolation.

For Students of IGP(B) RIKEN, housing information will be provided by RIKEN.

To manage the risk of infectious diseases at the Institute, international students (including those from other domestic universities, technical colleges, and Japanese language schools) who have passed the entrance exam, are required to submit a health certificate signed by a physician during the three months before enrollment. Please refer to “Measures to help control infection for international students.”