Visa & Immigration

1. COE Application

International students newly enrolling at Science Tokyo need to obtain and enter Japan with a "Student Visa," which can be acquired by submitting a Certificate of Eligibility (COE) issued by the Immigration Services Agency of Japan to a Japanese embassy/consulate in the student’s home country.

Applications for COEs must be submitted by Science Tokyo officials. (Note: The International Student Exchange Division submits applications on behalf of exchange students; Japanese Government (MEXT) Scholarship Students use a different process to acquire a visa.)

Students must submit their COE application documents to the division in charge of the program to which they are admitted (see below).

Before enrollment

Degree program

Undergraduate Students
International Student Support G, Student Support Div.
Click on the following link and upload required documents for COE application according to the guidelines on the page.
https://science-tokyo.app.box.com/f/cc1efa44d1e0460f84b42deacd1e2787

Graduate Students
International Student Support G, Student Support Div.
Click on the following link and upload required documents for COE application according to the guidelines on the page.
https://science-tokyo.app.box.com/f/c18eb6b816a045c797ef416f78aac05f

If you need any clarification regarding the application documents, please email studentvisa.se@adm.isct.ac.jp. However, note that Science Tokyo does not accept COE application forms attached to emails unless relevant staff members request applicants to do so.

Non-degree program

Intl. Exchange/Visiting Students
Student Exchange G 3, Intl. Student Exchange Div.
inbound@jim.titech.ac.jp

Intl. Research Students
Graduate Services G, Student Div.
research.stu.pf@jim.titech.ac.jp

After enrollment

Degree program

Undergraduate Students
Campus Life Support G, Student Support Div.
gak.sei@jim.titech.ac.jp

Graduate Students
Academic Supervisor
‐

Non-degree program

Intl. Exchange/Visiting Students,
Intl. Research Students
Campus Life Support G, Student Support Div.
gak.sei@jim.titech.ac.jp

Application Procedures for COE

1. Procedures in Japan: 1
Submission of COE application documents to the Immigration Services Agency

2
Issuance of COE (by the Immigration Services Agency)

3
Sending the issued COE to students (by Scienc Tokyo)
2. Procedures in student’s home country: 4
Submission of visa application documents to local Japanese embassy/consulate
(by student)

5
Issuance of visa (by local Japanese embassy/consulate)

Required Documents for COE application

	Degree program	Non-degree program
Application for Certificate of Eligibility (Excel)	〇	〇
A copy of student’s passport	〇	〇
ID Photo (4 x 3 cm)	〇	〇
Documents verifying financial support during student’s study at Science Tokyo	Not required at present	Not required at present

Note1: It generally takes over 6 weeks for a COE to be issued after submission of the application to the Immigration Services Agency of Japan.

Note2: Science Tokyo will apply on behalf of successful applicants for a Certificate of Eligibility (COE) after the examination results are released. There may be cases, however, where the COE application is rejected by the Immigration Services Agency of Japan. Those without a COE will not be permitted to enter Japan, and will be dismissed or withdrawn from Science Tokyo if they have already completed the enrollment procedure. In addition, enrollment and tuition fees will not be refunded under any circumstances. Science Tokyo has a system for postponing payment of those fees.

For latest notice for International Students by Science Tokyo, please refer the Science Tokyo webpage .

2. Change status of residence or extension of period of stay

International students newly enrolling at Science Tokyo who have a valid residence card but need to change their status of residence or period of stay are required to contact the Campus Life Support Group of the Student Support Division.

Change status of residence or extension of period of stay
Campus Life Support G, Student Support Div.
gak.sei@jim.titech.ac.jp

It is entirely up to you whether or not to change your Dependent Visa to a Student Visa, but students with visas other than a Student Visa will not be regarded as international students and will not receive the services provided only to such students. (For example, they are not eligible to apply for scholarships intended for international students.)

3. Immigration procedures for MEXT Scholarship Students

MEXT Scholarship Students are not required to complete the above procedures. All necessary procedures for visa issuance will be notified to those students by the International Student Exchange Division.

4. Useful links regarding entry to Japan

Due to the impact of COVID-19 on international travel, visa applications and procedures required to enter Japan have been suspended. Please refer to the Japanese government’s border control policy on the Ministry of Foreign Affairs website, and check with a local Japanese embassy or consulate regarding necessary travel procedures.
“Application for Visa for foreign nationals eligible for Phased Measures toward Resuming Cross-Border
Travel”