Necessary Preparations for Those Coming to Japan as IGP Students(MEXT Scholarship)

Congratulations again on your admission to Tokyo Institute of Technology (Tokyo Tech). Those who have been selected for the Japanese Government (MEXT) Scholarship based on the anticipated enrollment at Tokyo Tech from AY 2022 should go through this page to obtain some important pieces of information, and to prepare the materials necessary before arriving in Japan.

In order to accept the scholarship offer, your consent to the “Pledge” is required. Please print and carefully read the attached document, complete and sign it, then send a scanned copy by email to the International Student Exchange Division at tokyotech.mext@jim.titech.ac.jp. The electronic copy of the Pledge must be received no later than the deadline designated by each program. (See 13. Submission Deadlines and Key Dates.) Failure to meet this deadline will result in cancellation of your candidacy.

After confirmation of your pledge, the International Student Exchange Division will assist in completing the following procedures.

If you do NOT wish enroll in this program, you will be required to submit a completed “Notice to Decline Admission Offer” form to tokyotech.mext@jim.titech.ac.jp as an email attachment no later than the deadline.

Your enrollment and tuition fees will be automatically waived by Tokyo Tech.

Only MEXT Scholarship Students living in their home countries may obtain a student visa under the expedited process. Tokyo Tech will announce further instructions and an updated schedule upon receiving information from MEXT. For the time being, please refrain from contacting the Japanese embassy/consulate about visa issuance.

* Note: If you are living in a third country (neither your home country nor Japan), you will need to apply for a Certificate of Eligibility (COE), which is required for student visa applications. Please contact the International Student Exchange Division.

*Further details will be announced later.

MEXT will provide you with a one-way economy class air ticket to Narita or Haneda Airport in Japan from the international airport closest to your residence in the country of your nationality. Please note that your ticket will be issued only for a route departing from the airport indicated in your application.

Tokyo Tech or a travel agency designated by MEXT will contact you in the month before the month you will leave for Japan about the arrangements for your ticket, so please do not reserve flights by yourself. Once you decide the details of your itinerary, such as departure/arrival dates, you will not be able to change them without the approval of MEXT and Tokyo Tech.

Those who enter Tokyo Tech in April must arrive in Japan between April 1 and April 7 for the airfare to be covered by MEXT.

Those who enter Tokyo Tech in September must arrive in Japan between September 16 and October 14 for the airfare to be covered by MEXT. Dormitories will not be available before September 23.

If you will be staying in a Tokyo Tech dormitory, you will not be able to check in on Saturday, Sunday, or a national holiday.

Note that the key dates mentioned above are merely a basic guide and are subject to change under Japan's border enforcement measures concerning COVID-19. We will keep you updated.

As proof for MEXT of your arrival in Japan, you will be requested to submit boarding pass stubs to Tokyo Tech's Student Support Division, so please keep them. You will be held responsible for the airfare if you do not submit them.

Please further note that your travel grant does not cover applicable taxes and fees incurred en route (such as airport tax, local sales tax, etc.), and they will be your responsibility.

Tokyo Tech offers off-campus dormitories to newly arrived international students. Although rooms cannot be guaranteed for all students, you are automatically in line as a candidate for dormitory accommodation. Should you be selected, you will be notified by Tokyo Tech’s International Student Exchange Division in the month before the month you will leave for Japan via email. The maximum period of residence depends on each dormitory. If you are not selected, you will need to find accommodation by yourself.

If you are bringing your family to Japan, you need to arrange accommodation by yourself. As it may take some time to secure family housing, it is recommended that you first come alone before inviting family members to join you.

If you have any urgent questions about housing, please contact the Student Support Division at dormitory@jim.titech.ac.jp. In the email, please include your name and the name of your intended program at Tokyo Tech, and state that you are a MEXT Scholarship Student.

In general, you cannot check in to dormitories on weekends or national holidays, and each dormitory sets its own check-in desk schedule, often with limited hours. For your reference, monthly dormitory fees vary from approximately JPY 20,000 to JPY 65,000, and in most cases, dormitories do not calculate fees on a per-day basis.

For further information about dormitories and private apartments, please refer to the following pages.

Your first stipend from MEXT will be transferred to your Japan Post Bank account in 6 to 8 weeks after your arrival. Therefore, it is suggested that you bring cash corresponding to at least USD 2,000 to cover various expenses during your first 6 to 8 weeks in Japan.

Guidance on opening a bank account will be provided by the Student Support Division.

MEXT requires recipients of its scholarship to sign a pledge. Please find or download the form, read it carefully, complete and sign it, then send it back via email to the International Student Exchange Division of Tokyo Tech at tokyotech.mext@jim.titech.ac.jp. Contact information is below. You do not have to fill in the “No.” (number) column in the upper-right and corner of the form. PDF files are preferred. It must be received no later than the submission deadline (see section 13). You will not be officially certified as a MEXT Scholarship Student until you have completed this procedure. If you cannot submit it on time, please contact us by email.

Incoming students to Tokyo Tech must apply for student ID cards. Fill out the application form and send the Excel sheets with your photo attached in JPEG format to the International Student Exchange Division by email no later than the submission deadline (see section 13).

If your name does not fit in the space, you can indicate your first or middle name as an initial.

Please understand that Tokyo Tech will NOT reply to emails requesting confirmation of the receipt of the pledge and the application for a student ID card. Tokyo Tech will notify you only if your documents have not reached the International Student Exchange Division by the stated deadline or if the documents contain errors or omissions.

You are required to complete enrollment procedures by the designated deadline. Documents required for enrollment procedures will be sent to your academic supervisor.

If you did not submit the following certificates (in English, original or certified copies) when you applied for the International Graduate Program, you are required to submit them as part of the enrollment procedures. It is highly recommended that you prepare these documents in advance.

To manage the risk of infectious diseases at the Institute, international students (including those from other domestic universities, technical colleges, and Japanese language schools) who have passed the entrance exam, are required to submit a health certificate signed by a physician during the three months before enrollment. Please refer to "Measures to help control infection for international students."

Information for MEXT Scholarship Students who will advance from master’s to doctoral programs at Tokyo Tech

Please bear in mind that the initial period of the MEXT scholarship will be two years of a master’s degree program. Only those who are accepted to integrated doctoral education programs may apply for an extension of the scholarship when proceeding to a doctoral program, provided that they had a grade point average of 2.50 or above out of 3.00 in the master’s program and satisfy certain criteria.

The scholarship will be cancelled if you proceed to a more advanced level of education without receiving approval for the extension of the period of the scholarship.

You are also required to attain a grade point average of 2.30 or above each year, or your eligibility for the MEXT scholarship will be terminated.

Extension is not guaranteed, as it is granted to a limited number of students based on their academic achievements.

Please complete submission of the documents listed in the table below by the deadline designated by each program.