Exemptions from Enrollment Fee and Tuition for Graduate Students

Updated on November 30, 2020

This webpage is about Exemptions from Enrollment Fee and Tuition for graduate students, mainly for international students.

The application for those exemptions in the 2020 Fall Semester is about to open.
If you apply for those exemptions, please read Enrollment Fee and Tuition Exemption Application Guide for Graduate Students thoroughly and check every part of your application documents carefully to make certain they are complete and correct.

  • Since AY 2020, Tokyo Tech has changed the application process for exemptions from the enrollment fee and tuition for graduate students.
  • Printed application documents will not be distributed. Visit the website to download the necessary documents for your application.
  • The decision on your application may differ from the decisions on your previous applications even if your family circumstances have not changed.
  • Whether you are in a master’s degree program or doctoral degree program, if your period of study at Tokyo Tech does not exceed the standard duration of study, the decision on your application will be valid during that academic year. You do not need to apply for exemption for the fall semester if you applied in the spring semester.
  • The information about emergency tuition exemption for graduate students affected financially by COVID-19 is available here.

Application Process

The application process for ALL applicants consists of three steps:

1.
Online Pre-application: Notify Tokyo Tech of the intention to apply for exemption
2.
Primary Submission: Submit forms and documents for the primary procedure
3.
Secondary Submission: Submit additional documents for the secondary procedure



Application Period

All applicants are required to complete the process during the following period.
Applications will not be accepted after the application period regardless of the circumstances.

Application
for the 2020 Fall semester
exemption

Online Pre-application

From September 10 to September 23 *closed

Primary Submission

For current students: From September 28 to October 1 *closed
For new students: From October 5 to October 8 *closed

Secondary Submission

From October 30 to November 5 *closed

*Office hours for applications: 9:30 to 16:30

*If submitted by postal mail, it must be postmarked by the last day of each application period (Primary and Secondary Submission).



Application Documents

Application Guide

Enrollment Fee and Tuition Exemption Application Guide for Graduate Students

Application Documents

Primary Secondary

For Doctoral Students who enrolled in April 2017 and earlier



Online Pre-application

All applicants need to complete the online pre-application.
*The online pre-application period is over.

Primary Submission and Secondary Submission

Following the online pre-application, you must prepare required for the primary submission and the secondary submission. You are required to complete online pre-application before submitting printed documents. Secondary Submission is only for those who complete both the online pre-application and the primary submission. Both the primary and secondary submission are NOT a new application.

Submission Rules of Missing Documents for Applicants of Exemptions from Enrollment Fee and Tuition


Submission of Application

Students affiliated with laboratories at Ookayama Campus or Tamachi Campus

Financial Aid Group
Student Support Division
Ookayama Campus
(W8-E102)

Students affiliated with laboratories at Suzukakedai Campus

Suzukakedai Student Support Group
Student Division
Suzukakedai Campus
(J1 Bldg., Floor 1)

Documents can be submitted directly or sent by postal mail to the Student Support Division on your campus (not by campus mail). If you send the documents by postal mail, please use Japan Post’s registered mail or “Letter Pack Light Plus” services to check their tracking service. Further information about sending documents by postal mail is in the Application Guide.

In case that you cannot enter Japan yet and cannot ask family members or laboratory associates in Japan to submit them on your behalf, please inform the Student Support Division on your campus of your situation by email.

Evaluation

Tokyo Tech will evaluate applicants’ academic performance, income, and assets according to our regulations.

Application Results

The results of exemption applications will be notified to each applicant at his/her laboratory by campus mail. It is also possible for applicants to receive the results at the reception desk of the Student Support Division. If you wish to do so, let us know when you apply for exemption.If you would like to receive it directly at the Student Support Division, please inform us at the Primary or Secondary Submission stage.

  • If you have applied, please do not make payment until you have been notified of the decision. If you do, your application will be withdrawn.
  • After having received a rejection or an exemption for half the amount, the enrollment fee and tuition must be paid promptly by the designated date.
  • Strong academic performance, etc. may have a favorable effect on applications for exemption.

The basic information below about exemptions and postponement are also written in the above Application Guide.

Exemption from Enrollment Fee

In any of the following cases, half the enrollment fee can be waived on request following review of the application:

1.
A degree-seeking student who is unable to pay the enrollment fee due to financial difficulties but has demonstrated outstanding academic performance
2.
A degree-seeking student who is unable to pay the enrollment fee due to the death of his/her financial provider, or due to damage caused by a natural disaster, which occurred within a year prior to enrollment, from which a student or his/her financial provider is suffering
3.
A degree-seeking student whose circumstances are comparable with 1 or 2 above and whose reasons for exemption/payment postponement are approved by the president

Notwithstanding the above, international students entering Tokyo Tech in the 2020 fall semester will not be exempt from payment, although they may be eligible for payment postponement. (Those who were Tokyo Tech students in the 2020 spring semester can apply for exemption and/or postponement.)

Also, the following students are not permitted to apply for exemption or postponement.

1.
Government funded international students
2.
Privately funded international students who have been assigned by their government to a study abroad program



Postponement of Enrollment Fee Payment

Conditions for the exemption and application process are the same as in “Exemption from Enrollment Fee” (see above) when students who will pay the enrollment fee in full apply for postponement of payment. When postponement is approved, the enrollment fee must be paid by the end of July for students starting in April, and by the end of January for students starting in September.

Exemption from Tuition

In any of the following cases, the full amount or half the tuition can be waived on request following review of the application:

1.
A degree-seeking student who is unable to pay tuition due to financial difficulties but has demonstrated outstanding academic performance
2.
A degree-seeking student who is unable to pay tuition due to the death of his/her financial provider, or due to damage caused by a natural disaster that occurred within a year prior to enrollment as a new student, or six months prior to the deadline for tuition payment for current students, from which the student or his/her financial provider is suffering
3.
A degree-seeking student whose circumstances are comparable with 1 or 2 above and whose reasons for exemption/payment postponement are approved by the president

Notwithstanding the above, international students entering Tokyo Tech in the 2020 fall semester will not be exempt from payment, although they may be eligible for payment postponement. (Those who were Tokyo Tech students in the 2020 spring semester can apply for exemption and/or postponement.)

Also, the following students are not permitted to apply for exemption or postponement.

1.
Students who applied for exemption in the 2020 spring semester, and have been notified the result for the academic year. Those who are not approved for full exemption (and are required to pay the full or half the amount) can apply for full exemption again if they fall under 2) of the above requirements.
2.
Government funded international students
3.
Privately funded international students who have been assigned by their government to a study abroad programt

Postponement of the Tuition Payment

The conditions and application process are the same as in "Exemption from Tuition" (see above) when students who will pay tuition in full apply for postponement of payment. When postponement is approved, the tuition must be paid by the end of July for the spring semester, and by the end of January for the fall semester.

Contact

If you have any questions not addressed on the website, feel free to contact us by email. Please make sure to include your name, student ID number, and phone number. We will answer your questions by email or telephone.

Also, click here to make inquiries about regular tuition payment (how to pay, date on which the amount is charged to applicants’ accounts, etc.)