List of forms for current students

When and where to submit forms (for undergraduate students)
When and where to submit forms (for graduate students)
When and where to submit forms (for undergraduate and graduate students)

When and where to submit forms (for undergraduate students)

Forms are available in PDF format. Click on each title for the link.

Ookayama Student DivisionSuzukakedai Student Division

Title	Occasion	Where to submit	When to submit	Form number	Remarks
Leave of absence form	If you intend to take a leave of absence	Undergraduate Services Group	One month prior to your intended leave of absence	1	First obtain approval from the chair of your department or your academic supervisor. Then submit this form along with relevant documents proving your personal circumstances. If you choose "Study abroad" as the reason, the following documents should be attached. ・Study abroad proposal form ・A copy of acceptance letter from the host institution For students who choose "Study abroad" as the reason and wish to have the credits earned at a foreign university recognized as the credits at Tokyo Tech, the following documents should be attached in addition to the documents listed above. ・Intended field of study form
Leave of absence form	If you intend to take a leave of absence	Suzukakedai Student Group	One month prior to your intended leave of absence	1
Re-enrollment form	If you intend to re-enroll	Undergraduate Services Group	One month prior to your re-enrollment	2	First obtain approval from the chair of your department or your academic supervisor and then submit this form. In case of a leave of absence due to medical reasons, attach a medical certificate, preferably completed by an in-house medical doctor at Tokyo Tech.
Re-enrollment form	If you intend to re-enroll	Suzukakedai Student Group	One month prior to your re-enrollment	2
Request to withdraw from the Institute	If you intend to withdraw	Undergraduate Services Group	One month prior to your intended withdrawal	3	First obtain approval from the chair of your department or your academic supervisor, then submit this form. Return your "student ID card" at the time of the submission.
Request to withdraw from the Institute	If you intend to withdraw	Suzukakedai Student Group	One month prior to your intended withdrawal	3
Long-term absence form	If you need to be absent for a long period of time	Undergraduate Services Group	Immediately after the circumstances causing the absence occurred	4	Submit this form if you are likely to be absent for two weeks or longer but less than two months.
Long-term absence form	If you need to be absent for a long period of time	Suzukakedai Student Group		4
Request to add subjects	When you request to add subjects for registration	Undergraduate Services Group			Prepare the form through our web services for students and faculty.
Request to add subjects	When you request to add subjects for registration	Suzukakedai Student Group
Request to cancel subjects	When you request to cancel subjects which you have already registered	Undergraduate Services Group			Prepare the form through our web services for students and faculty.
Request to cancel subjects		Suzukakedai Student Group
Application for research theme of thesis (Japanese)	When you apply for a research theme of your thesis	Undergraduate Services Group	Within a specified period in April or October		For undergraduate students enrolled in or before AY 2015 Changed the form and submission method. (2022.1 or later)
Application for research theme of thesis (Japanese)	When you apply for a research theme of your thesis	Suzukakedai Student Group	Within a specified period in April or October
Request to change academic supervisors (Japanese)	If you request to change your academic supervisors	Undergraduate Services Group			Changed the form and submission method. (2022.1 or later)
Request to change academic supervisors (Japanese)	If you request to change your academic supervisors	Suzukakedai Student Group			Changed the form and submission method. (2022.1 or later)
Application for study abroad Study abroad proposal form Intended field of study form	If you intend to study abroad	Undergraduate Services Group	Two months prior to your study abroad		Students who are to study abroad must take a procedure on Rakrak Workflow Ⅱ. Rakrak Workflow Ⅱ：https://workflow.zen.titech.ac.jp/RakWF21/rkapServlet?lang=1
	If you intend to study abroad	Suzukakedai Student Group	Two months prior to your study abroad
Application for Courses Taken while Studying Abroad	If you request permission to register for the course(s) which will be taken during your study abroad period (including online participation)	Undergraduate Services Group	Two months prior to your study abroad
Application for Courses Taken while Studying Abroad		Suzukakedai Student Group	Two months prior to your study abroad
Study abroad completion report Study abroad accomplishment report	When you completed your study abroad	Undergraduate Services Group	Immediately after completing your study abroad		Take a procedure on Rakrak Workflow Ⅱ.
	When you completed your study abroad	Suzukakedai Student Group	Immediately after completing your study abroad		Take a procedure on Rakrak Workflow Ⅱ.
Notification of change (personal guarantor)	When your guarantor or the address or telephone number of your guarantor is changed	Undergraduate Services Group	Immediately after the change
Notification of change (personal guarantor)		Suzukakedai Student Group	Immediately after the change

When and where to submit forms (for graduate students)

Forms are available in PDF format. Click on each title for the link.

Ookayama Student DivisionSuzukakedai Student Division

Title	Occasion	Where to submit	When to submit	Form number	Remarks
Request to change academic supervisors	If you request to change your academic supervisors	Graduate Services Group		1
Request to change academic supervisors	If you request to change your academic supervisors	Suzukakedai Student Group		1
Change of program / academic year / semester form	If you intend to change your program, academic year or semester	Graduate Services Group	Within the period of subjects registration in each semester	2	Prepare the form through our web services for students and faculty.
Change of program / academic year / semester form		Suzukakedai Student Group	Within the period of subjects registration in each semester	2
Request to add subjects	When you request to add subjects for registration	Graduate Services Group		3	Prepare the form through our web services for students and faculty.
Request to add subjects	When you request to add subjects for registration	Suzukakedai Student Group		3
Request to cancel subjects	When you request to cancel subjects which you have already registered	Graduate Services Group		4	Prepare the form through our web services for students and faculty.
Request to cancel subjects		Suzukakedai Student Group		4
Request for extension of enrollment term (Japanese)	If you request to extend the term of your enrollment	Graduate Services Group		5	※ Apply for the request of the student ID card. https://portal.titech.ac.jp/guide/iccard-apply.html
Request for extension of enrollment term (Japanese)	If you request to extend the term of your enrollment	Suzukakedai Student Group		5
Request for approval of subjects as in graduate major		Graduate Services Group	Within the period of subjects registration in each semester	6	Prepare the form through our web services for students and faculty.
Request for approval of subjects as in graduate major		Suzukakedai Student Group	Within the period of subjects registration in each semester	6
Request for approval of credits for master's degree		Graduate Services Group	Prior to the end of your intended course in the relevant semester	7	Prepare the form through our web services for students and faculty.
Request for approval of credits for master's degree		Suzukakedai Student Group		7
Request for approval of subjects as in graduate curriculum		Graduate Services Group	Within the period of subjects registration in each semester	8	Prepare the form through our web services for students and faculty.
Request for approval of subjects as in graduate curriculum		Suzukakedai Student Group	Within the period of subjects registration in each semester	8
Leave of absence form	If you intend to take a leave of absence	Graduate Services Group	One month prior to your intended leave of absence	9	Attach relevant documents which prove your personal circumstances. If you choose "Study abroad" as the reason, the following documents should be attached. ・Study abroad proposal form ・A copy of acceptance letter from the host institution For students who choose "Study abroad" as the reason and wish to have the credits earned at a foreign university recognized as the credits at Tokyo Tech, the following documents should be attached in addition to the documents listed above. ・Intended field of study form
Leave of absence form	If you intend to take a leave of absence	Suzukakedai Student Group	One month prior to your intended leave of absence	9
Re-enrollment form	If you intend to re-enroll	Graduate Services Group	One month prior to your re-enrollment	10	In case of a leave of absence for medical reasons, attach a medical certificate, preferably completed by our in-house medical doctor at Tokyo Tech.
Re-enrollment form	If you intend to re-enroll	Suzukakedai Student Group	One month prior to your re-enrollment	10
Long-term absence form	If you need to be absent for a long period of time	Graduate Services Group	Immediately after the circumstances causing the absence occurred	11	Submit this form if you are likely to be absent for two weeks or longer but less than two months.
Long-term absence form	If you need to be absent for a long period of time	Suzukakedai Student Group		11
Request to withdraw from the Institute	If you intend to withdraw	Graduate Services Group	One month prior to your intended withdrawal	12	Return your "student ID card" at the time of submission of this form.
Request to withdraw from the Institute	If you intend to withdraw	Suzukakedai Student Group	One month prior to your intended withdrawal	12
Request for approval of graduate minor		Graduate Services Group	Within the period of subjects registration in each semester	13	Prepare the form through our web services for students and faculty.
Request for approval of graduate minor		Suzukakedai Student Group	Within the period of subjects registration in each semester	13
Application for study abroad Study abroad proposal form Intended field of study form	If you intend to study abroad	Graduate Services Group	Two months prior to your study abroad		Students who are to study abroad must take a procedure on Rakrak Workflow Ⅱ. Rakrak Workflow Ⅱ：https://workflow.zen.titech.ac.jp/RakWF21/rkapServlet?lang=1
	If you intend to study abroad	Suzukakedai Student Group	Two months prior to your study abroad
Application for Courses Taken while Studying Abroad	If you request permission to register for the course(s) which will be taken during your study abroad period (including online participation)	Graduate Services Group	Two months prior to your study abroad
Application for Courses Taken while Studying Abroad		Suzukakedai Student Group	Two months prior to your study abroad
Study abroad completion report Study abroad accomplishment report	When you completed your study abroad	Graduate Services Group	Immediately after completing your study abroad		Take a procedure on Rakrak Workflow Ⅱ.
	When you completed your study abroad	Suzukakedai Student Group	Immediately after completing your study abroad		Take a procedure on Rakrak Workflow Ⅱ.
Notification of change (personal guarantor or contact person)	When your guarantor (or contact person) or the address or telephone number of your guarantor (or contact person) is changed	Graduate Services Group	Immediately after the change
		Suzukakedai Student Group	Immediately after the change

When and where to submit forms (for undergraduate and graduate students)

Ookayama Student DivisionSuzukakedai Student Division

Title	Occasion	Where to submit	When to submit	Form number	Remarks
Request for Authorized Absences	Please refer to the Agreement on Authorized Absences at Tokyo Institute of Technology	Undergraduate / Graduate Services Group	Please refer to the Agreement on Authorized Absences at Tokyo Institute of Technology		Agreement on Authorized Absences at Tokyo Institute of Technology Response Manual for Students with COVID-19
Request for Authorized Absences		Suzukakedai Student Group
Change of registered domicile form (Japanese)	When your registered domicile is changed	Undergraduate / Graduate Services Group	Immediately after the change	5
Change of registered domicile form (Japanese)	When your registered domicile is changed	Suzukakedai Student Group	Immediately after the change	5
Change of family (given) name form (Japanese)	When you change your family (given) name	Undergraduate / Graduate Services Group	Immediately after the change of your family (given) name	6	Attach an extract copy of family register.
Change of family (given) name form (Japanese)	When you change your family (given) name	Suzukakedai Student Group	Immediately after the change of your family (given) name	6	Attach an extract copy of family register.
Student ID card reissuance application form	If you have lost your student ID cardIf you have extended the term of your enrollment (including the extension due to a leave of absence)	Undergraduate / Graduate Services Group	Immediately after losing your student ID cardImmediately after submitting your request for extension of enrollment term		https://portal.nap.gsic.titech.ac.jp/new-en/guide/iccard-apply.html
Student ID card reissuance application form		Suzukakedai Student Group
Change of address form	When your current address is changed	Undergraduate / Graduate Services Group	Immediately after the change		Register or change the information through our web services for students and faculty.
Change of address form	When your current address is changed	Suzukakedai Student Group	Immediately after the change
Change of commuting route form	When your commuting route is changed	Undergraduate / Graduate Services Group	Immediately after the change
Change of commuting route form	When your commuting route is changed	Suzukakedai Student Group	Immediately after the change
Request for Issuance of Certificates (for postal mail)	When you wish to apply for certificates by postal mail.	General Administration Group	As needed		Please be sure to send a copy of your student ID and a return envelope (self-addressed, with stamps pasted) with the application form.
Request for Issuance of Certificates (for postal mail)	When you wish to apply for certificates by postal mail.	Suzukakedai Student Group	As needed
Request for Issuance of Certificates (over the counter)	When you wish to apply for certificates over the counter.	Undergraduate / Graduate Services Group	As needed
Request for Issuance of Certificates (over the counter)	When you wish to apply for certificates over the counter.	Suzukakedai Student Group	As needed