Study Abroad Safety

Study Abroad Safety

To ensure your safe stay abroad, in addition to purchasing overseas travel insurance, prepare for the unexpected by regularly gathering information about local circumstances at your destination, and making yourself aware of any potential security or safety issues.

Overseas Travel Insurance for Tokyo Tech Students

Overseas travel insurance designated by the Institute

Tokyo Tech requires its degree-program students who travel abroad for education and research to purchase the overseas travel insurance designated by the Institute. Minimum coverage is for medical & rescuer’s expenses of at least 30 million yen and personal liability of 100 million yen; it is necessary in case of an incident, accident, or illness. The cost of the insurance is your responsibility as a traveler, but the Institute has concluded a comprehensive contract with AIG General Insurance Company, Ltd., and the premiums are approximately 41% less expensive than the usual premiums.

In addition, by purchasing this insurance, you will automatically be enrolled in the risk and crisis management service provided by Japan IR&C Corporation. The Institute will bear the cost of the risk and crisis management service.

Cases for which purchase of Institute-designated overseas travel insurance is required

  • For study at an overseas university as part of an educational program at the Institute
  • For study abroad through an overseas study program offered by the Institute (including those offered by departments)
  • For overseas travel for educational or research purposes other than the above (Students who are required to submit the Request to Study Abroad or Request for Leave of Absence)

If you travel abroad without enrolling the Institute's designated overseas travel insurance, the Institute will not be able to confirm your safety in an emergency and may not be able to take appropriate measures. Purchase this insurance for the period starting from the date you leave home through the date you arrive back at home.

Insurance Enrollment Procedures

1.Select a plan 2.Apply for insurance 3.Pay the insurance premium

1.Select a plan 2.Apply for insurance 3.Pay the insurance premium

1. Select a plan to purchase

The plans and fees vary depending on the number of days and the amount of coverage. Refer to the following documents to select the plan you wish to enroll in.

[Degree program students who will travel abroad for education and research purposes]

Departure Date:Departures between April 1, 2021 and March 31, 2022

Insurance OverviewInsurance Outline

Purchase methodYou will be contacted by the Tokyo Tech staff member in charge of the study abroad program in which you plan to participate.

If your travel is not on a study abroad program, please contact the following office:
International Student Exchange Division, Student Services Department
TEL:03-5734-7645 Email:hakenryugaku@jim.titech.ac.jp

Plans and fees: Select the plan you wish to use. (Internal access only):31days or less32days or more Calculation formula for travel period

Purchase and payment deadline2 weeks prior to your departure date

Risk and crisis management serviceAutomatic enrollment (the Institute will pay the cost of your enrollment in the risk and crisis management service)

Risk and Crisis Management Service and Overseas Travel Insurance|International Engagement (Procedures & Support)|Faculty and Staff Click here for information on overseas travel insurance for faculty, staff, and students traveling overseas under the direction of or at the request of the Institute.

2. Apply for insurance

The Tokyo Tech staff member in charge of the study abroad program in which you will participate will provide you with the link to the insurance application and enrollment web page. After receiving the link, apply for and purchase the insurance by the stated payment deadline.

3. Pay the insurance premium

Payment methods:

  • Bank transfer to the account designated by the insurance agency
  • Payment at a convenience store (A bank transfer form will be mailed to you approximately one week after your application date.)
  • Pay directly using the on-campus service

On-campus service
A designated insurance agency (E-CALLS Inc.) provides service on campus.
With your smartphone or other device, you can apply for the insurance and pay the premium in cash on the spot.
An E-CALLS agent will be able to respond to your inquiries about overseas travel insurance.
The 2021 schedule for the on-campus service will be posted on this page later.

Inquiries about purchasing insurance

For purchase procedures, coverage details, on-site service, etc.

E-CALLS Inc. Customer Center (Insurance Agency)

Tel: 03-5614-0696 Fax: 03-5614-0979 Email: hoken@e-calls.co.jp

Other

International Student Exchange Division, Student Services Department

Tel: 03-5734-7645 Email: hakenryugaku@jim.titech.ac.jp

About the Risk and Crisis Management Service

Students who are enrolled in degree programs at the Institute and who travel abroad for education or research will be automatically enrolled in the risk and crisis management service when they purchase the overseas travel insurance designated by the Institute. The cost of this service is covered by the Institute.
With the service, students traveling abroad can request advice and access information 24 hours a day, 365 days a year, consulting the service regarding everyday problems as well as about accidents and disasters. In the event of an emergency, the risk and crisis management service company will provide cautionary information, and the Institute may confirm your safety through the service’s smartphone app.

Preparing for Safe Travel Abroad

Overseas Safety Orientation

A pre-departure orientation is held for students who will study abroad. The orientation covers health and daily living issues to be aware of when traveling abroad, so please attend whether you are already scheduled to study abroad or just considering it. Event information will be posted on the Study Abroad Events page.

If you wish to view a recording of the orientation (about 70 minutes in length), you can watch it at Taki Plaza. Please contact the Study Abroad Information Center (ryugaku.soudan@jim.titech.ac.jp) and let us know when you would like to view it (indicate up to three dates/times for easier scheduling). If you are planning to travel abroad as an exchange student under tuition waiver agreement, please contact the International Student Exchange Division (hakenryugaku@jim.titech.ac.jp).

To those who will soon travel abroad

1. Refer to your home country’s official government websites to see warnings or notices regarding overseas travel safety. One place to start could be the website of your home country’s embassy in the country to which you will travel. You can also ask the person in charge of your study abroad program.

2. As soon as your study abroad is decided, purchase Institute-designated overseas travel insurance. Before your departure, inform your family or supporter of your insurance policy number and coverage details.

Overseas Travel Insurance for Tokyo Tech Students

3. Depending on the destination, vaccinations may be required. Prepare well in advance.

4. Inform your family, friends, or Institute staff (e.g., academic supervisor) of your travel schedule, flight numbers, contact information during your trip, and emergency contact information.

5. Confirm in advance the address and emergency contact information, etc. of your home country’s embassy or consulate general in your destination country.

6.The Institute may contact students during their overseas stay to confirm their safety. Prepare in advance a smartphone and email address that can be used to reach you at the destination and install the risk and crisis management service’s safety confirmation app.

Information from the Institute regarding Overseas Travel Safety

Advice and Warnings for Students Traveling Abroad (from the Ministry of Foreign Affairs of Japan (MOFA))

Institute response to MOFA's Overseas Travel Safety Information

The following table shows the Institute's basic guidelines and MOFA’s "Travel Advice and Warnings."

Note: Regarding travel during the COVID-19 pandemic, the Institute policy "10. International travel for business or private purposes by faculty, staff, students, etc." indicated on the Institute’s COVID-19 web page takes precedence.

Level

MOFA’s travel advice and warnings

Tokyo Tech's guidelines

1

Exercise caution.

Go ahead with the trip, but be cautious.

2

Avoid non-essential travel.

In principle, cancel or postpone your trip.

3

Avoid all travel.

Cancel your trip. If overseas, return to Japan.

4

Evacuate and avoid all travel.

Cancel your trip.
If overseas, return to Japan immediately.

Contact

152-8550 TP-003 Taki Plaza B1F, 2-12-1 Ookayama, Meguro-ku ,Tokyo
International Student Exchange Devision

Email ryu.kor2@jim.titech.ac.jp
Tel 03-5734-7645