Young Science and Engineering Researchers Program (YSEP)

Period of Study	From 5 months to 1 year Starting only in April or October(Starting month of each semester)
Student Status at Tokyo Tech	International Exchange Student (non-regular, non-degree-seeking student)
Application Deadline	June 3, 2022 for fall Semester 2022

Overview

* Tokyo Tech have renewed our programs for International Exchange Students. From September 2022, YSEP will be offered as a research-oriented program. Students who intend to conduct research activities at Tokyo Tech should select the YSEP program.

YSEP offers students from partner universities the opportunity to spend 5 months to 1 year at the Institute. Under the YSEP, Tokyo Tech waives the application, enrollment, and tuition fees of undergraduate and graduate-level (master’s degree program) International Exchange Students from participating partner universities [LIST of agreements]. Participants conduct individual research projects in the laboratories of Tokyo Tech faculty members and they may also be able to take courses outside the lab.

Eligibility

Applicants must be enrolled at partner universities with which Tokyo Tech has a tuition waiver agreement.
Those with student status at their home university, enrolled in the following programs at the time they start research at Tokyo Tech:

- ・Doctoral program
- ・Master’s program
- ・Bachelor’s program (at least two and a half years of study)

Period of Study

From 5 months to 1 year
Starting only in April or October (Starting month of each semester)

Program Outline

1) Study and research under the guidance of an academic supervisor (required)
2) Engage in at least one of the following activities (required):
- (a) Take at least one of the following courses.
- - Study on Japanese Companies and Industries
- - Multicultural Understanding Through Art
- - Japanese language
- (b) Participate in one of the monthly events organized by Tokyo Tech. (Dates: TBA)
- (c) Make a presentation on one’s research. (Dates: TBA)
3) Take elective subjects (optional)
- Take elective course(s) in the International Graduate Program conducted in English with the permission of the course instructor and academic supervisor.*

*: Undergraduate students can take courses for undergraduates (most of which are conducted in Japanese) and courses for graduates also open to undergraduate-level international exchange students (conducted in English).

Student Status at Tokyo Tech

International Exchange Student (non-regular, non-degree-seeking student)

Application Deadline

For applicants who will join YSEP from the fall semester of 2022 (starting in October 2022)

Deadline: June 3, 2022

*: Information about YSEP in the spring semester of 2023 will be announced in November 2022.

Language Requirements

High-level English ability is required for conducting research and communicating with laboratory colleagues.

*: Submission of official test scores such as TOEFL, TOEIC, IELTS, etc. is strongly recommended.

Application Procedures

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1. Once you have decided to applyOpenClose

Contact the Student Exchange Officer (or equivalent) at your home university: YSEP applicants must be officially nominated to Tokyo Tech by their home university, and Tokyo Tech must be informed of the nomination BEFORE applicants are invited to apply online.
After receiving the official nomination from your home university, Tokyo Tech will directly send you the necessary information for logging in to the online application form via email to you.

Find an academic supervisor at Tokyo Tech

Tokyo Tech’s Schools

Tokyo Tech STAR Search (Researcher Finder)

Before beginning the online application process, applicants are required to contact a desired academic supervisor at Tokyo Tech directly, and obtain approval from him/her. On the online application form, applicants need to submit evidence such as an email message or a letter indicating that the Tokyo Tech professor agrees to be the applicant’s academic supervisor.

In the Department of Architecture and Building Engineering, applicants are required to submit their CV and portfolio via the online application form. As academic supervisors will be arranged by Tokyo Tech, applicants do not have to contact supervisors directly.
In the Department of Technology and Innovation Management, applicants may be required to submit additional documents with their application.

Submit the required application materials online.

2. Three months to one month before enrollmentOpenClose

3. Two months to one month before enrollmentOpenClose

4. One month to two weeks before enrollmentOpenClose

5. Arrival in Japan – EnrollmentOpenClose

Documents necessary for application

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Documents necessary for applicationOpenClose

The required application materials listed below must be submitted to the International Student Exchange Division, Tokyo Tech by the designated Application Deadline.

1. Tokyo Institute of Technology Application Form
To be completed online. Tokyo Tech will directly send you the necessary information for logging in to the online application form via email to you.

2. Official Transcript in English
● Include the guidelines of the grading system in English.
● Submit transcripts for the last twelve months.
● Tokyo Tech reserves the right to verify the authenticity of your transcript.

3. Recommendation Letter from your Home University (Free format)

4. Verification of Student Status at your Home University
● This document, issued by your home university, must verify that you will maintain student status at your home university during your exchange period at Tokyo Tech.

5. Application for Tokyo Tech Student ID Card

6. Application for Certificate of Eligibility (COE)
*Refer to the example

7. Copy of your Passport (page(s) that verify name, nationality and photo)
● If you do not have a passport at the time of application, submit a copy of the relevant pages to the International Student Exchange Division by email as soon as it is issued.

8. Official Test score report from TOEFL, TOEIC, IELTS, or equivalent document
● The submission of the official test scores is strongly recommended.
● Native speakers of English are exempt from this requirement.

9. Photograph
● The file must be less than 2MB, 350 (height) × 290 (width) pixels, JPEG format with a resolution of more than 300 dpi.
● The photo should be in color with no background and must provide a clear, frontal view of your entire face.

10. Portfolio of your previous work
● Required only if the applicant’s major is architecture

11. Consent of a Tokyo Tech Faculty Member
● Please submit evidence that a Tokyo Tech faculty member has consented to be your academic supervisor.
● A PDF version of email correspondence with the faculty member is sufficient to fulfill this requirement.

In addition to the above documents, submission of the following document(s) might be required.

12. Documents verifying your financial status in English)
● Financial status verification* might be required as part of the application process for the Certificate of Eligibility (COE), which is the documentation used to obtain a visa to study in Japan. You will be notified by the relevant contact person at Tokyo Tech if you are required to submit the documents.

*For example, a bank statement (which verifies the available balance in the account) for you or your financial supporter; or a scholarship certificate (if any). If there is not an English version of these documents, you should attach a certified English translation with a signature of the translator and the date of translation.

Additional required documents before enrollment:

Health Certificate for Infectious Diseases (other than COVID-19)

International students who have passed the entrance exam and whose registered enrollment period will be three months or longer are required to have the health certificate completed and signed by a physician within the three-month period before the designated date of enrollment at Tokyo Tech (or within the three-month period before their planned date of arrival in Japan if their arrival will be later than the date of entrance). In addition, we request that it be submitted prior to the designated date of entrance (or prior to arriving in Japan if the arrival will be later than the date of entrance).
Note that all expenses for this shall be borne by students.
Please cooperate with our preventive measures against various infectious diseases that could cross international borders in order to protect the health and wellbeing of you and your colleagues.

For more details, please refer to the following website;

Measures to help control infection for international students

Scholarships

Sponsor	Japan Student Services Organization (JASSO)
Name of scholarship	Scholarship for Short-term Study in Japan
Monthly stipend	JPY 80,000
Eligibility	Those making a presentation on their research during the program
Selection result	Notified by Tokyo Tech by the end of August 2022

*1: Regarding students applying for a JASSO scholarship who receive other funding or scholarships, some scholarship foundations, unlike JASSO, do not allow their recipients to receive a stipend from another scholarship foundation (i.e., double funding).
*2: The number of JASSO scholarship recipients is limited, and recipient selection will be made by Tokyo Tech.

After you are admitted

After the selection of YSEP participants, Tokyo Tech will submit on your behalf an application for a Certificate of Eligibility (COE) from the Immigration Services Agency of Japan. It will take four (4) to eight (8) weeks for the COE to be issued. After it is issued, Tokyo Tech will send it to you. With the COE and your passport, you will be able to apply for your student visa at the Japanese Embassy or Japanese Consulate General in your country.

Contact

Student Exchange Group 3, International Student Exchange Division

Email inbound@jim.titech.ac.jp