International Exchange Students (Other Participants)

The required application materials (listed below) must be submitted to the International Student Exchange Division, Tokyo Tech by the designated Application Deadline. In addition, an acceptance letter (†) must be submitted by the faculty member who has consented to serve as your academic supervisor at Tokyo Tech.

† : Acceptance Letter (Form-2)
Your intended academic supervisor will download this form from the Online Application System, complete it and submit it to the International Student Exchange Division after you have completed your online application.

1. Tokyo Institute of Technology Application Form
To be completed online. Please contact the International Student Exchange Division in advance to obtain a log-in ID and password.
International Student Exchange Division: inbound@jim.titech.ac.jp

2. Official Transcript in English
● Include the guidelines of the grading system in English.
● Submit transcripts from at least the last two years.
● Tokyo Tech reserves the right to verify the authenticity of your transcript.

3. Recommendation Letter from your Home University (Free format)

4. Verification of Student Status at your Home University
● This document, issued by your home university, must verify that you will maintain student status at your home university during your exchange period at Tokyo Tech.
● If your university's verification does not certify your enrollment period at your home university while at Tokyo Tech, please use our format for your verification. The period of your enrollment on the submitted verification needs to be exceed the period of enrollment at Tokyo Tech.
*Refer to the example

5. Application for Certificate of Eligibility (COE)
*Refer to the example

6. Copy of your Passport (PDF) (page(s) that verifies your name, nationality and photo)
● If you do not have a passport at the time of application, submit a copy of the relevant pages to the International Student Exchange Division by email as soon as it is issued.

7. Official Test score report from TOEFL, TOEIC, IELTS, or equivalent document
● The submission of official test scores is strongly recommended.
● Native speakers of English need not submit test scores.

8. Photograph
● The file must be less than 2MB, 350 (height) × 290 (width) pixels, JPEG format with a resolution of more than 300 dpi.
● The photo should be in color with no background and must provide a clear, frontal view of your entire face.

9. Copy of the "Result" (payment verification) page from the online payment website for the application fee.

10. Consent of a Tokyo Tech Faculty Member
● Please submit evidence that a Tokyo Tech faculty member has consented to be your academic supervisor.
● A PDF version of email correspondence with the faculty member is sufficient to fulfill this requirement.

In addition to documents 1.– 10. above, which must be submitted online, originals of the following document(s) may be required by the International Student Exchange Division at Tokyo Tech. In this case, division staff will instruct the applicant to send the originals by postal mail.

11. Verification of your Financial Status (Original documentation written in English)
● Verification documents may include a scholarship certificate (if any) or a bank statement that verifies the currency unit and exact available balance in your or your financial supporter’s bank account; the total amount should exceed the equivalent of JPY 80,000 multiplied by the number of months you will stay in Japan (e.g., JPY 480,000 if staying for 6 months).
● Verification of financial status is required as part of the application process for the Certificate of Eligibility (COE), a document necessary to obtain a visa to study in Japan.
● The verification documents should not be submitted as early as some of the other application documents because if they are received too far in advance of your enrollment date, they will be deemed invalid for being "too old". The application process for the COE begins about three months prior to your enrollment date, so please submit the most recent version of these documents around this time and not much earlier.
● If the original documentation is not issued in English, please attach a certified English translation of each with a signature of the translator and the date of translation.